Frequently Asked Questions

Questions? Find answers here.

General Information

What are the official dates of Nutrition 2019? Where will it be held?

NUTRITION 2019 will be held June 8 – 11,2019 at the Baltimore Convention Center in Baltimore, MD.

Who attends Nutrition 2019?

NUTRITION 2019 will convene top scientific researchers, practitioners, global and public health professionals, policy makers and advocacy leaders, industry, media and other related professionals to advance nutrition science and its practical application.

How many attendees do you expect at Nutrition 2019?

We are anticipating over 3,600 professional attendees.

Can we watch the meeting virtually?

ASN is working on a live broadcast of selected sessions. Details will be available this spring. Nutrition 2019 will not be broadcast live in its entirety, so attendance in-person is the best option.  Select sessions will be recorded and available for purchase at ASN OnDemand after the meeting. Registrants can pre-purchase ASN on Demand at a 75% discount with their registration.

Will there be a place to store my luggage?

Yes – location TBD 

Are there any meetings or events to attend outside of the annual meeting education program?

Yes. ASN hosts multiple events and committee meetings throughout the meeting, to learn more click HERE.

What networking events are available to attend at NUTRITION 2019?

Nutrition 2019 hosts its Opening Reception, Speed Mentoring Event, and events within ASN Live!  Special activities for councils, interest groups, faculty, department heads, students and early professionals will also be featured.

For additional information on the program and networking opportunities, please visit our Program Page.

Where can I find more information on Baltimore, MD?

For more information on Baltimore, MD, please visit our City Information page.

What are the primary airports to fly into when traveling to Baltimore, MD?

Three major airports service Baltimore: Baltimore/Washington International Thurgood Marshall Airport (BWI), Washington Dulles International Airport (IAD) Ronald Reagan Washington National Airport (DCA).

BWI Thurgood Marshall Airport is conveniently located 15 minutes from the Baltimore Convention Center and Nutrition 2019 official hotels and offers more than 650 flights daily to more than 70 domestic destinations.

Click here for information on the Thurgood Marshall Airport.

How much is taxi fare to/from the airport to ASN hotels?

Average taxi fare to all ASN hotel properties to/from the Baltimore Washington International (BWI) airport averages $25-35 each way.

Are Travel Awards or Funding Available to attend Nutrition 2019?

Yes. Please visit our Awards Page for a complete list of opportunities and instructions on how to apply.

Will there be shuttle bus service?

No. ASN’s official hotels are conveniently located within less than a mile of the Baltimore Convention Center.  All properties are within walking distance of the convention center.  Visit our hotel site for additional information and locations for each official hotel.

How do attendees and/or exhibitors obtain approval to host meetings and events at the annual meeting?

To host a meeting or event at the annual meeting, they must  submit a meeting application form online HERE.

What types of social media does ASN offer for attendees to stay connected?

Registration

What are the registration types and descriptions?

REG TYPE DESCRIPTION REGISTRATION INCLUDES
MEMBER Regular & Associate Members of the American Society for Nutrition Full Registration with access to the Exhibit Hall Opening Reception, all education sessions, oral presentations, posters, professional development workshops, and access to all days of Exhibits and Lunch in the Exhibit Hall.
NON-MEMBER Registration for those who are not Professional Members of the American Society for Nutrition Full Registration with access to the Exhibit Hall Opening Reception, all education sessions, oral presentations, posters, professional development workshops, and access to all days of Exhibits and Lunch in the Exhibit Hall.
NON-MEMBER PLUS MEMBERSHIP Registration for those individuals who wish to join ASN for one Year & Register for Nutrition. 1-Year ASN Membership.  Full Registration with access to the Exhibit Hall Opening Reception, all education sessions, oral presentations, posters, professional development workshops, and access to all days of Exhibits and Lunch in the Exhibit Hall.
EMERITUS Emeritus Members of the American Society for Nutrition Full Registration with access to the Exhibit Hall Opening Reception, all education sessions, oral presentations, posters, professional development workshops, and access to all days of Exhibits and Lunch in the Exhibit Hall.
EARLY CAREER* Registration for any individual within five years of receiving a doctorate or terminal degree or any young professional who has completed a nutrition or related degree within the past five years.

*Early Career Non- Members will be required to upload a valid Transcript, Medical ID or Faculty letter for verification.

Full Registration with access to the Exhibit Hall Opening Reception, all education sessions, oral presentations, posters, professional development workshops, and access to all days of Exhibits and Lunch in the Exhibit Hall.
STUDENT* Registration for any individual who is a candidate for a graduate or medical degree at an accredited institution.
*Student Non-Members will be required to upload a valid Student ID for verification.
Full Registration with access to the Exhibit Hall Opening Reception, all education sessions, oral presentations, posters, professional development workshops, and access to all days of Exhibits and Lunch in the Exhibit Hall.
1-DAY Daily Registration for ASN Members & Non-Members Daily registration for Saturday, Sunday, Monday or Tuesday,  entitles the registrant access to the education sessions offered that day, as well as the exhibit hall (Saturday, Sunday and Monday only).
EXHIBIT HALL PASS Exhibit Hall Access Pass for ASN Members & Non-Members Exhibit Pass allows access to the Exhibit Hall and Exhibit Hall Events on Saturday, Sunday and Monday.

Are there special discounted rates for high school students/teachers, US government employees, retired, undergrads, or the unemployed?

Yes,  Nutrition 2019 offers special discounted registration rates for the following:

  • High School Students and Teachers
  • US Government Employees
  • Retired & Unemployed
  • Undergraduate Students

These rates are non-published and require a code.  Proof of status is required.  For additional information on how to submit proof of eligibility, please contact meetings@nutrition.org.

Are reduced registration rates available?

Yes. Reduced registration rates are available on a sliding scale. The earlier an attendee registers, the more affordable the registration rate! Register by March 15th to get the early registration discount rate.

ASN has three registration tiers (Early, Advance & Full).  Rates vary depending on when you register. Learn More

Do emeritus members receive a discount?

Yes. Emeritus members receive a discounted rate.  Please refer to the rates online for specific rates.  The emeritus rate will automatically generate for members who enter their username and member ID within the registration site.

Can attendees register for a one-day pass?

Yes. A Daily Pass may be purchased through registration for Saturday, Sunday, Monday or Tuesday. Daily Registration is only available for ONE day.  Multi-day registrants will save by paying the full registration

Can attendees register for Exhibits only?

Yes. Exhibit Hall passes may be purchased for show floor access Saturday thru Monday.

What are the key dates for registration?

  • Registration opens: January 15, 2019
  • Early discount deadline: March 15, 2019
  • Advanced discount deadline: April 26, 2019
  • Full rates apply: After April 27, 2019

What type of registrations do we offer to attendees?

  • Full Conference Registration
  • Daily Registration
  • Exhibit Pass

What comes with a full conference registration?

  • Exhibit Hall Opening Reception
  • Access to plenary and education sessions, oral presentations, posters, professional development workshops and award lectures.
  • Access to all days of Exhibits
  • Lunch in the Exhibit Hall

What is not included with a full conference registration?

  • ASN Fellows, 50-Year Members and Past Presidents Luncheon

How do members of the Press register for the meeting?

They must complete a press registration request online and be approved by Media Relations in order for their registration to be completed.  To review our press guidelines and register, please visit the Newsroom Page.

When will attendees receive their registration confirmation?

Registration confirmations will be sent via e-mail immediately after registering via the website.

Where is the registration area? What are the hours of operation?

The registration area will be located in the Charles Street Lobby – Outside Halls A-C in the Baltimore Convention Center.

Onsite registration dates and hours are:

  • Friday, June 7                                      7:00 am–5:00 pm
  • Saturday, June 8                                 7:00 am–8:00 pm
  • Sunday, June 9                                    7:00 am–5:00 pm
  • Monday, June 10                                 7:00 am–5:00 pm
  • Tuesday, June 11                                7:00 am–12:30 pm

What are the acceptable forms of payment?

ASN accepts Checks, Credit Card (Visa, MasterCard, Discover, Diner’s Club or American Express) or International Money Orders payable to ASN; using a U.S. Bank and in U.S. dollars.

Will Nutrition 2019 badges be mailed in advance of the meeting?

No. All badges will be available for pick up on-site at Nutrition 2019. Please bring a copy of your printed registration confirmation on-site for expedited check-in.

Hotels

Who should attendees contact if they have accessibility needs?

All of the official ASN hotels, as well as the Baltimore Convention Center, comply with the Americans with Disabilities Act. If you require special assistance, please enter it in the accessibility field within registration or contact asnnutrition@mcievents.com.

What is the headquarters hotel for Nutrition 2019?

The Hilton Baltimore is ASN’s designated headquarter hotel.

Can attendees/exhibitors contact the hotels directly to make hotel reservations?

No. Attendees/exhibitors must make their reservation through the ASN’s Official Housing Provider to take advantage of contracted discounted rates.

If the nights attendees/exhibitors need are not available at any of the ASN blocked hotels, what should they do?

Send an email to asnnutrition@mcievents.com with the dates that you are requesting and every effort will be made to try and accommodate your request.

Attendees/exhibitors are requesting a hospitality suite, are there any available?

ASN does not have suites contracted within the room blocks. Attendees/exhibitors should submit a meeting and event request form online at  https://meeting.nutrition.org/exhibits/affiliate-exhibitor-events-meeting/.

When will attendees/exhibitors receive a hotel confirmation?

Housing confirmations will be sent via e-mail, immediately after receipt of your housing request via the web.

What hotels are available for Nutrition 2019?

For the full list and descriptions of official ASN hotels, please visit our Registration and Housing page.

What is the deadline for making hotel reservations?

The housing deadline is April 26, 2019.

Can an attendee book more than one reservation at a time for colleagues?

Yes. The housing site allows for multiple reservations at once.

Do attendees/exhibitors need to provide a credit card for incidentals upon checking in at the hotel?

Yes. A credit card is required upon check-in at the hotel for incidentals.

What is the ASN hotel cancellation policy?

All hotel reservations require a credit card guarantee or one night’s deposit. All hotel reservations must be processed through ASN Housing. Reservations must be cancelled 72 hours prior to arrival date to avoid cancellation fees equivalent to one night’s room and tax.

What is the ASN hotel deposit policy?

All hotel reservations must be guaranteed by a major credit card or by a check deposit for one night’s room and tax drawn on a U.S bank, in U.S. dollars, made payable to “NUTRITION Housing/MCI USA”.   Visa, MasterCard, Discover, Diner’s Club or American Express are accepted as forms of credit card guarantee.  All guests will be required to provide a valid credit card to the hotel upon check-in.

Who should an attendee contact if they want to reserve Exhibitor Group Housing?

Exhibitor inquiries/requests should be sent to asnnutrition@mcievents.com or call 1- 800-722-9769 (within US & Canada); 1-972-349-7627 (Outside of the US and Canada)

Exhibits

How do companies exhibit at the Nutrition 2019?

Exhibitor information, including the online interactive floor plan & application, can be found online HERE.

For general information on exhibits and to access the exhibitor prospectus, please visit our Exhibits Page.

For more information on exhibiting opportunities, contact Danielle Frisby, Exhibits Manager, at 301-200-4616, or nutrition@sponsorshipboost.com

What are the Exhibit Hall hours?

  • Saturday, June 8: 5:30 PM – 8:00 PM
  • Sunday, June 9: 10:00 AM – 3:00 PM
  • Monday, June 10: 10:00 AM – 3:00 PM

When is the move-in/set-up date and time for Exhibitors?

  • Friday, June 7                                      8:00 am – 5:00 pm
  • Saturday, June 8                                 8:00 am – 10:00 am

All booths are required to be set by 12:00 pm on Saturday, June 8th.  Booth Inspections will begin at 12 pm on Saturday, June 8th.

Dismantle Times: 

  • Monday, June 10                                                3:00 pm – 8:00 pm

Does the exhibitor regular registration badge allow access to all of the sessions?

No. Exhibitor regular registration badges only allow individuals on the exhibit floor. If exhibitors would like to attend the Scientific Program, they MUST register for an Exhibitor Full Conference badge.

Do exhibitors receive a drink ticket for the Opening Reception?

Only Exhibitor Full Conference registrants will receive a drink ticket.

How much does it cost to register additional exhibit personnel above the complimentary exhibit staff allotment?

Exhibit personnel who are above the number of complimentary exhibit hall only staff registrations will be charged $280 for each additional badge.

What is the deadline to register Exhibitor personnel?

Exhibit personnel must register by May 24, 2019.

Do additional charges apply if exhibitor personnel are registered after the May 24, 2019 deadline?

Yes, exhibit personnel registered after May 24, 2019 must pay $280 per badge.

Are substitutions allowed for Exhibitor personnel registrations?

Yes. Substitutions are allowed up to May 24, 2019.  No substitutions will be allowed after May 24th.

When will the Exhibitor Service Manual be available?

Exhibitor service manuals will be available online beginning in late March to all exhibitors who have submitted an application and paid for their space in full.

Education

Who can submit an abstract?

Anyone is free to submit an abstract. Abstracts do not need to be sponsored by an ASN member.

What educational programs are provided within Nutrition 2019?

Nutrition 2019 offers more than 80 scientific symposia, educational sessions and oral and poster sessions organized around the following themes:

  • Cellular and Physiological Nutrition/ Metabolism
  • Clinical and Translational Nutrition
  • Global and Public Health Nutrition
  • Population Science
  • Food Science and Systems
  • Original research studies presented in oral and poster sessions and new in 2019, poster discussion flash talks;
  • A From Research to Practice clinical track to review the latest science and practical applications – geared to health care providers
  • Special lectures and addresses delivered by some of the most recognized names in the field of nutrition; and
  • Invaluable networking opportunities

Award lectures include:

Award Lectures

  • O. Atwater Memorial Lecture
  • The Gilbert A. Leveille Lectureship and Award to honor outstanding research in nutrition science and food technology.
  • The Kellogg Prize for Lifetime Achievements in International Nutrition
  • Suskind Pediatric Nutrition Lifetime Achievement Award Lecture

Career and Professional Development activities will include presentation skills training, resume critiques and workshops targeted across all career stages.

What are the Abstract Submission Key Dates?

  • Abstract submission opens: October 2, 2018
  • Abstract submission closes: January 18, 2019
  • Abstract acceptance letters sent: March 1, 2019
  • Abstract program assignments sent: March 29, 2019

When and how will speakers be notified of acceptance of their Scientific Program submission?

Submitters will be notified by email.  Notifications will be sent on or before March 1, 2019.  Program assignments will be sent on or before March 29, 2019.

Who may speakers contact for assistance with a presentation?

Contact Michelle Crispino, Manager, Education and Development via email at mcrispino@nutrition.org.

Are presenters required to register?

Yes. All presenters are REQUIRED to register for the annual meeting.

Can presenters register on the day of their presentation?

Yes. Presenters can register solely for the day of their presentation by registering as a daily registrant type.

How do attendees select sessions they want to attend?

All scientific sessions are on a first come first serve basis unless identified as a “ticketed event or invitation only”.

Are their recordings available of any the sessions that may have been missed during Nutrition 2019?

Yes. Nutrition 2019 session recordings are accessible via ASN on Demand.   Access to the recordings can be purchased in advance within registration. They are $100.00 for registered attendees if they are purchased in advance or $400.00 if purchased post show.

Is Continuing Education Credit (CE/CME) available?

Yes. Continuing education credits will be available for physicians, nurses, registered dietitians, dietetic technicians, and certified health educators attending Nutrition 2019.  CE/CME will not be offered for recorded sessions on ASN on Demand.

How many continuing education credits are designated for the Scientific Program?

A minimum of 12 credits will be available for physicians and nurses and more than 24 CPE hours will be available for dietitians.

What is a Certificate of Attendance?

A certificate of attendance verifies attendance/participation in the conference but does not indicate any continuing education available for the activity.

Who receives a Certificate of Attendance?

All attendees may print a Certificate of Attendance from the annual meeting registration website.

Contact Us

Didn’t find the answer to your question above?

Find an ASN Staff Contact below.

Is there a contact us feature on the Nutrition 2019 website?

Yes, on the bottom navigation bar of the website there is a “Contact Us” that provides emails of who to reach out depending on your question.

PLEASE CONTACT US BELOW

ABSTRACTS GENERAL INQUIRIES
Michelle Crispino, Manager, Education and Development Janice Vazquez, Meetings Assistant
Email: mcrispino@nutrition.org Email: meetings@nutrition.org
ADVERTISING MEETING SPACE REQUESTS
Keith Dillon, Senior Director, Corporate Affairs/Vice President, ASN Foundation Janice Vazquez, Meetings Assistant
Email: kdillon@nutrition.org Email: meetings@nutrition.org
AWARDS PRESS/NEWSROOM
Michelle Crispino, Manager, Education and Development ASN Media
Email: mcrispino@nutrition.org media@nutrition.org
CONTINUING EDUCATION PROMOTIONAL OPPORTUNITIES/SATELLITE EVENTS
ASN Education Keith Dillon, Senior Director, Corporate Affairs/Vice President, ASN Foundation
Email: education@nutrition.org Email: kdillon@nutrition.org
EXHIBITS REGISTRATION & HOUSING
Danielle Frisby, Exhibits Manager Felicia Price, Director of Meetings
Email: nutrition@sponsorshipboost.com Email: meetings@nutrition.org
SPEAKER INQUIRIES
Gwen Twillman, Vice President, Education and Development
Email: gtwillman@nutrition.org

Throughout the conference, don’t forget to track #Nutrition2019 on Twitter, Facebook, and Instagram.