NUTRITION is family friendly! Everyone who attends must be registered and have a badge. Badges for children are free and available through online registration or onsite at the registration desk. Children under 14 years of age must be accompanied by an adult at all times. Guardians are asked to help maintain a professional, disturbance-free exhibition environment. Children under 18 are not allowed in the exhibition area during exhibition move-in and move-out for their own safety.
Code of Conduct
CODE OF CONDUCT
The American Society for Nutrition is committed to providing a friendly, safe, and welcoming environment for all, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin, or other protected characteristics. We expect all attendees, media, speakers, volunteers, organizers, venue staff, guests, and exhibitors to help us ensure a safe and positive conference experience for everyone.
We expect all participants to abide by this Code of Conduct in all venues, including ancillary events and all social gatherings.
- Exercise consideration and respect in your speech and actions.
- Refrain from demeaning, discriminatory, or harassing behavior and speech.
- Be mindful of your surroundings and of your fellow participants. Alert ASN’s Meetings Team if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct.
Unacceptable Behaviors Include:
- Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant and at all related events
- Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, or other personal characteristics
- Inappropriate use of nudity and/or sexual images in public spaces (including presentation slides)
- Deliberate intimidation, stalking, or following
- Harassing photography
- Photographing slides of oral presentations and posters without the express permission of the presenter/author
- Recording of scientific and other sessions without the express permission of the participants
- Sustained disruption of scientific sessions or other events
- Unwelcome and uninvited attention or contact
- Physical assault (including unwelcome touch or groping)
- Real or implied threat of physical harm
- Real or implied threat of professional or financial damage or harm
What To Do If You Witness or Experience Conduct That Violates the Code:
ASN staff will assist participants in contacting convention center/hotel/venue security or local law enforcement, and otherwise assist those experiencing harassment, to enable them to feel safe for the duration of the conference. We value your attendance, and want to make your experience as productive and professionally stimulating as possible.
Need to file a complaint? Please contact the ASN’s Meetings Team by email at email@example.com. All reports will be confidential.
Consequences of Unacceptable Behavior
Unacceptable behavior from any participant, including attendees, sponsors , exhibitors, contractors, volunteer leaders, vendors, venue staff, and anyone with decision-making authority, will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.
If a participant engages in unacceptable behavior, ASN staff may take any action they deem appropriate, including removal from the meeting, without refund, and/or future ASN meetings. Egregious violations will result in more severe sanctions, including the possibility of reporting to local law enforcement.
Meeting & Event Policy
MEETING & EVENT POLICY
All events, meetings or functions planned in conjunction with ASN Live & Virtual Events, outside of official programming, are subject to ASN approval. These events must be coordinated through and comply with ASN’s Meeting & Event Space Guidelines.
Photography & Recording Policy
Materials presented at the American Society of Nutrition’s (“ASN”) annual meeting, including all slides, written and oral presentations, posters, and other materials displayed, shown, or otherwise published during the ASN annual meeting and scientific sessions are protected by copyright and may not be publicly displayed or republished without the express written consent of the copyright owner, except as expressly provided in this Policy.
- Presenters and exhibitors at ASN sponsored meetings and events have the option to license their presentation material to attendees, and to ASN, to copy, distribute, display, build upon, and perform the work and make derivative works and remixes based on it only if they give the author or licensor (presenter) the credits (attribution) in the manner specified under a Creative Commons Attribution + Noncommercial + ShareAlike 4.0 International (CC BY 4.0) license (https://creativecommons.org/licenses/by-nc-sa/4.0/)
- Presenters and exhibitors will be invited to display a set of icons to indicate to the audience whether photography/recording of the poster, presentation, or exhibit booth and sharing/remixing of the material is/is not permitted. To aid in this process, ASN will provide presenters with a digital graphic to incorporate into their slides/poster or to print and display. If you are presenting, use the links below to access the appropriate icon. The image will open in a new window. Right click on the image and select “save image as” to download.
- Camera with an X: Photography/recording/sharing/remixing/derivative works of the material are prohibited. All rights are reserved.
- CCBY-NC-SA icon/Camera with a Checkmark: Photography/recording of the material is permitted. This license allows reusers to distribute, remix, adapt, and build upon the material in any medium or format for noncommercial purposes only, and only so long as attribution is given to the creator, as stated in CCBY-NC-SA 4.0 International, subject to commercial patents and trademarks, when applicable. If you remix, adapt, or build upon the material, you must license the modified material under identical terms.
- In the absence of a visible image/sign, photography, video and audio recording, and all other forms of recording of a presentation, poster, or exhibit booth are prohibited.
- Presenters are required to obtain permissions from all co-authors before selecting to capture/share the work described in the presentation. If all co-authors do not agree, the presentation must be marked as the Camera with an X. By displaying the CCBY icon, you signify that permissions have been obtained from all authors.
- Photography and recording of presentations and exhibits should not be disruptive. Only handheld devices are allowed. Flash photography is not permitted.
- Attendees are expected to abide by the request of the presenter or exhibitor as a matter of scientific and professional courtesy. Noncompliance with this policy may result in action by ASN, as they deem appropriate, up to and including removal from the meeting, without refund, and/or future ASN meetings.
Scientific Integrity Policy for Submission of Abstracts
SCIENTIFIC INTEGRITY POLICY FOR SUBMISSION OF ABSTRACTS
The American Society for Nutrition’s Scientific Integrity Policy for Submission of Abstracts is based on recommendations from the Uniform Requirements for Manuscripts Submitted to Biomedical Journals, the Council of Science Editors White Paper on Promoting Integrity in Scientific Journal Publications, and the US Department of Health and Human Services’ Office of Research Integrity.
The American Society for Nutrition (ASN) expects all authors to comply with generally accepted standards to avoid scientific misconduct.
Abstract Review – All abstracts submitted to ASN for possible publication and presentation at the conference will undergo a review process prior to publication in Current Developments in Nutrition. (Please note: The ASN Journal editors and editorial board play no role in the review of ASN abstracts, and the review of ASN abstracts is the responsibility of the ASN Scientific Program Committee.) The goal of abstract review is to be inclusive of quality science without compromising scientific integrity. ASN has a procedure for reviewing abstracts and has the general authority to reject an abstract as part of the review process. Both authors and reviewers are expected to take their roles seriously, as detailed below.
Author Conduct – General Authorship Guidelines. Authorship is defined as 1) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) drafting the abstract or revising it critically for important intellectual content; and 3) final approval of the version to be published. Authors should meet conditions 1, 2, and 3. Submission of an abstract to ASN constitutes a commitment by the author(s) to scientifically defend their work in the format (poster, oral presentation, or both) assigned by the host society. Failure to do so, if not justified, may result in a notice of retraction in Current Developments in Nutrition or may jeopardize future acceptance of abstracts.
Social Media Guidelines and Best Practices
The American Society of Nutrition (ASN) encourages the use of social media at meetings, including live tweeting. Social media users should follow these guidelines:
- Ensure your posts comply with ASN’s Photography and Recording Policy
- Follow ASN on Twitter (@nutrition.org), Facebook (@AmerSocNutr), and Instagram (@americansocietyfornutrition)
- Use the #NutritionLiveOnline meeting hashtag to join the conversation about the NUTRITION 2021 LIVE ONLINE.
- Employ commonly used hashtags that relate to the content to increase engagement.
- Treat all participants with respect and consideration and value the diversity of views and opinions shared.
- Be respectful and collaborative; communicate openly and with respect for others, critiquing ideas rather than individuals.
- Avoid personal attacks directed toward other attendees, participants, ASN staff, and suppliers/vendors.
- Credit (identify) presenters by name
- Do not take or share photographs of individuals under the age of 18 on social media without explicit verbal or written permission of a parent or guardian.
Terms and Conditions
TERMS & CONDITIONS*
The American Society for Nutrition (ASN) reserves the right to accept, reject or condition acceptance of any registrant, in ASN’s sole discretion, at any time.
*Right to use name & likeness:
In consideration for my participation in ASN meeting, I hereby grant ASN the perpetual, world-wide, royalty-free right and permission to record, photograph, use and distribute (royalty-free, both now and in the future) my image, name, and voice in all forms and media including, without limitation, photographs, electronic reproductions and transmission of images and audio files, webcasting, and any and all other users on internet for any and all ASN’s lawful purposes.
*Waiver & release:
By registering for this meeting, I acknowledge and assume all risks associated with participation in the meeting and any associated events/activities (e.g. ASN Bootcamp) including without limitation any slips and falls. I hereby knowingly waive and release ASN, its employees, directors, officers, volunteers, agents, successors, licensees, assigns, vendors and sponsors from any and all claims, liabilities, or causes of action, including without limitation, death, bodily injury, property damage, or any other loss, damage, or any inconvenience whatsoever, arising from participation of this meeting and any associated events/activities whether or not such damage, injury, or loss may occur on the premises of the meeting, at off-site venues, in participating hotels or on event ground transportation. I also herby knowingly waive and release ASN, its employees, directors, officers, volunteers, agents, successors, licensees, assigns, vendors and sponsors from any and all claims that I may have or may arise regarding the use of my name and image, including any and all claims of defamation, invasion of privacy, or infringements of moral rights, rights of publicity or copyright.
*Security and Registration Credentials: Admission to all official ASN events will require a proper display of registration badges. Badges should be worn at all times and are nontransferable. False certification of individuals as paid ASN meeting attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any annual meeting event, or inappropriate conduct will be just cause for repossessing badges of any individuals involved. As a result, ASN reserves the right to expel all parties involved and has no obligation to refund.