May 21, 2020
American Society for Nutrition Reinvents NUTRITION 2020 as a Live Online Event
ASN presents NUTRITION LIVE ONLINE, a FREE, brand-new virtual meeting, June 1-4, delivering four days of lectures, scientific sessions, satellite programs, virtual abstract presentations, virtual exhibits, panel discussions, live Q&A and interaction! Nutrition practitioners and scientists can tune in live online from around the world. Only weeks earlier, ASN was hard at work planning for a similar – but live – event that was expected to take place in Seattle.
NUTRITION 2020 LIVE ONLINE emerged as a new event when ASN canceled its flagship in-person meeting, NUTRITION 2020, in response to COVID-19 concerns. With a high number of abstract submissions and registration numbers that put ASN on track to have the largest meeting in its history, ASN’s Board of Directors and leadership team has remained committed to delivering an experience the nutrition community craves.
While planning for the event that was to be NUTRITION 2020, ASN had been watching the initial spread of COVID-19. When it began to appear in the U.S. – and in particular, Seattle, the host city for NUTRITION 2020 – the Board and leadership team knew they would have to make critical decisions.
“Our leading priority is always the health and safety of our attendees,” explained Richard Mattes, MPH, PhD, RD, president of the ASN Board of Directors.” We had to balance that with our mission to advance the science, education and practice of nutrition. We needed to find a way to keep attendees safe while providing a platform for sharing the research that advises the science and practice of nutrition. And it was important that we continue to offer young scientists the experience of presenting their science.”
Throughout March, ASN continued with plans to hold the in-person live event with significant precautionary measures to ensure the health and safety of attendees. But as the situation changed on a daily – and often, hourly – basis, it became evident that the meeting would not go off as originally planned and ASN began to communicate openly about the potential for alternatives.
“We started to plan for a hybrid meeting of part-live and part-online content. But soon, social distancing measures that banned large gatherings and stay-at-home orders led us to cancel the meeting in Seattle, and we directed the ASN staff to pursue development of a virtual meeting,” Mattes said.
Within days, the ASN staff reinvented the meeting as NUTRITION 2020 LIVE ONLINE. The ASN Foundation agreed to sponsor the event, offsetting any registration fees for participants. “It was important to us that we refund all registration fees and offer the new meeting at no charge. We want to show our support for the nutrition community during one of the most challenging times any of us had ever, and may ever, experience in our careers,” said Robert M. Russell, MD, ASN Foundation President.
Staff has contacted speakers, presenters, sponsors and exhibitors and gained their support in presenting their content in a whole new way. A new schedule has been developed, new technology has been secured, and an innovative virtual event has emerged.
ASN will present NUTRITION LIVE ONLINE June 1-4, close to the original dates of the in-person NUTRITION 2020 event, but steering clear of the weekend to leave that for family time. NUTRITION 2020 LIVE ONLINE will include [over 20] hours of programming over four days, as well as virtual abstract presentations, community activities and a virtual trade show.
The Board credits constant and open communication and the innovative thinking and nimbleness of the entire ASN organization as key factors in being able to act quickly and efficiently. “Many decisions were made throughout long days of monitoring the ever-changing situation. Our plan evolved as federal, state and local leaders and health officials made ongoing announcements. Each time a new decision was announced, we adjusted our plan accordingly. This constant evolution of our plan made it easier to arrive at the most effective solution,” Mattes said.
Mattes continued, “We are also grateful for our Scientific Program Committee, Councils, Interest Sections, partners, sponsors, exhibitors, and presenters. Without their commitment and flexibility, we couldn’t produce a successful online offering of high-quality programming and engagement.”
Recorded sessions from NUTRITION 2020 LIVE ONLINE, plus additional pre-recorded content, will be available on ASN on Demand for free for 30 days at ondemand.nutrition.org. Starting July 5, free access will continue for ASN members only. Not a member? Visit www.nutrition.org to join ASN now for access to this content and other benefits, all more essential to you now than ever.
Be sure to mark the return of ASN’s flagship meeting, Nutrition 2021, on your calendar for July 10-13 in Boston. Visit www.nutrition.org/N21 to sign-up for updates.
Frequently Asked Questions
Why did ASN decide to cancel Nutrition 2020?
ASN monitored developments concerning COVID-19 from the beginning, and continually evaluated the potential impact on our ability to proceed with Nutrition 2020 in late May in Seattle. It ultimately became impossible to hold the event as scheduled. The ASN Board of Directors made the difficult, but necessary decision to cancel our flagship meeting. There is no higher priority to the ASN than the health, safety and well-being of our community. ASN will always act in the best interest of our community.
Will the Nutrition 2020 be rescheduled?
Given the logistics that go into organizing a meeting of this size and without knowledge of when the pandemic will end, ASN is unable to reschedule Nutrition 2020; however, we look forward to connecting with you virtually this year, and in person when it is safe to do so again. Stay tuned for an announcement about the dates and location for Nutrition 2021.
Will my registration be refunded?
Since circumstances beyond anyone’s control forced the cancellation of Nutrition 2020, registration fees will, of course, be refunded. You do not need to take any action at this time. ASN will contact each registrant by April 15 to help you through the process. Fees for ticketed events will also be refunded. Membership fees paid as part of registration will not be refunded and your membership will continue. Donations made as part of registration will be used as designated towards the ASN Foundation.
You will also have some options. We are working on suggested alternatives such as the opportunity to use your refund credit as prepayment of registration for Nutrition 2021 at 2020 rates, or a donation to the ASN Foundation.
Do I need to cancel my hotel reservation?
If you booked your hotel through official Nutrition 2020 housing, you do not need to take any action at this time. ASN will contact anyone with an official hotel reservation by April 15 to confirm the hotel reservation cancellation process.
If you booked your hotel outside of ASN’s official housing process, we are unable assist you with your reservation. Please contact your hotel, booking agent, travel app or website as cancellations must be made directly with the company and are subject to their cancellation policy. You could offer to provide them with a copy of the meeting cancellation notice if you feel that it will help your case.
Will I be refunded for travel costs?
ASN will not refund individual airline tickets or other travel costs. Please contact your airline or travel agent directly regarding ticket cancellations. If you purchased travel insurance, contact your provider for information and next steps. Many airlines are waiving cancellation fees or considering the action that precipitated your cancellation. Please contact your airline to see if your ticket qualifies for a waiver now, or in the future if waivers are extended.
Where can I get more information on the virtual content?
Watch for more information to come. ASN’s Scientific Program Committee, Councils, Research Interest Sections and Interest Groups will look at each element of Nutrition 2020 and investigate creative opportunities to deliver the content and the connections virtually. If you have suggestions and would like to contribute to the effort, please contact firstname.lastname@example.org.
Will there be any virtual activities during the original dates of the meeting? My calendar is blocked for May 30-June 2.
Yes, keep ASN on your calendar for May 30-June 2 for the potential kick off of this ongoing virtual connection.
How is ASN able to provide the virtual content at no charge?
The delivery of virtual content and collaboration is supported by the ASN Foundation. The opportunity to fill the tremendous void created by the loss of Nutrition 2020 was a perfect fit with the Foundation’s mission to enhance the activities of our professional Society by deepening the ways in which ASN supports the field of nutrition, including through the dissemination and application of nutrition science to improve public health and clinical practice worldwide, and by advancing the Society’s role as a global leader in nutrition, health, and wellness. The Foundation welcomes donations in support of this unprecedented venture.
Is it still possible to register to attend the virtual conference and how does one do so?
Absolutely! One of the benefits of the complimentary virtual experience is broadened accessibility to the content and connectivity. We are working on the details for how to participate and will share information over the coming weeks.
Will the ASN consider maintaining some sort of low-cost, virtual modality for future conferences in order to improve accessibility to researchers who are not able to travel or afford registration fees?
Providing virtual access to NUTRITION has been a part of our vision for the ASN flagship meeting. One benefit of the current circumstance is the expediting of that vision. While we are working to bring Nutrition 2020 online, we are also looking ahead to a robust virtual presence for the future
Who can I contact for more information?
Our event management team is dedicated to ensuring rapid responses to inquiries and concerns related to COVID-19. Please contact us at email@example.com.
Will I have the opportunity to present my abstract virtually?
Due to the cancellation of the Nutrition 2020 meeting which was to be held in Seattle, WA, accepted abstracts will be presented as part of ASN’s virtual meeting, Nutrition 2020 LIVE Online, which will be held from June 1-4, 2020.
Abstracts will be presented as virtual abstract presentations only. Our typical oral and poster sessions will not occur through live streaming during Nutrition 2020 LIVE Online. However, the virtual abstract presentations (that would have been assigned to oral, flash, and poster sessions) will be accessible through and highlighted in special areas of the Nutrition 2020 LIVE Online schedule planner and mobile app.
The following information will be available for each abstract:
- Abstract title, text, and author list
- ePoster (PDF)
- Submission opens: May 12
- Submission deadline: May 31
- Audio presentation to accompany the ePoster (audio file)
- Submission opens: May 12
- Submission deadline: May 31
For more information about Nutrition 2020 LIVE Online virtual abstract presentation, including guidelines, instructions, and deadlines, please click here.
Will accepted abstracts still be published in Current Developments in Nutrition?
All abstracts accepted for Nutrition 2020 will be published in Current Developments in Nutrition. Abstracts may be withdrawn through May 8 by submitting a request to firstname.lastname@example.org. Please include ‘Abstract Withdrawal’ in the e-mail subject line.
Can I wait and present my accepted abstract next year at Nutrition 2021?
Abstract acceptances for Nutrition 2020 cannot be forwarded to Nutrition 2021. We hope that you will submit an abstract next year. The Nutrition 2021 abstract submission process will proceed as scheduled, with the submission period opening in October 2020.
Will abstract submission fees for Nutrition 2020 be refunded?
Abstract submission fees are non-refundable. Though Nutrition 2020 in Seattle has been cancelled, ASN will proceed as planned with the publication of all accepted abstracts in Current Developments in Nutrition.
Virtual abstract presentations will occur as part of Nutrition 2020 LIVE Online, ASN’s virtual meeting. For more information about Nutrition 2020 LIVE Online virtual abstract presentation, including guidelines, instructions, and deadlines, please click here.
Who can I contact for more information?
Please email our email@example.com and a member of our team will get back to you in 24-48 hours. Thank you for your patience as we continue to work through all details.